Revolutionize Document Management: Your Custom Document Traceability and Upload Solution
The client is an established infrastructure company based in Ahmedabad, Gujarat with gross revenue over INR 7 billion (~USD 90 million). It executes turnkey drainage, sewerage, and irrigation and water supply projects for urban development authorities and municipalities.
Challenges Faced
Volume Overload:
Managing a vast volume of documents from diverse sources was overwhelming for the client's team, leading to inefficiencies and document loss.
Inconsistent Naming Conventions:
Documents arrived with inconsistent file names, making it challenging to quickly identify and retrieve specific files.
Lack of Document Traceability:
The absence of a structured system made it difficult to track the progress and status of documents throughout their lifecycle.
Our Approach & Solutions
Efficiency Gains:
The streamlined document management process reduced manual effort, resulting in substantial time savings
Lack of Lifecycle Information:
With the new system, any document could be located and tracked in less than a minute, improving overall document traceability.
Improved Compliance:
Approval workflows ensured that documents followed the correct channels for review and approval, enhancing compliance with internal policies.
Reduced Error Rate:
Consistent naming conventions and standardized metadata reduced errors and improved document organization.
Scalability:
The solution was designed to accommodate future growth in document volume and locations, ensuring its long-term relevance.
